Job Title: Office Coordinating Manager

Location: Munster

Reports to: Senior Management

Overview

Our client are seeking a highly organised and assertive Office Coordinator Manager to oversee the day-to-day running of the office, manage administrative support, and ensure a structured, efficient working environment. This role is key to maintaining operational standards, improving processes, and ensuring the office runs smoothly at all times.

Key Responsibilities

Office & Administration Management

– Oversee all administrative functions and ensure smooth daily operations

– Manage and support administrative staff, setting clear expectations and structure

– Implement and maintain efficient office procedures and systems

– Act as the central point of coordination across teams

Stock & Supplies Management

– Manage office supplies, stock levels, and ordering processes

– Maintain supplier relationships and negotiate where required

– Ensure the office is fully stocked and operational at all times

– Track usage and implement cost-control measures

Office Upkeep & Facilities

– Ensure the office environment is clean, organised, and well-maintained

– Coordinate with external vendors (cleaning, maintenance, IT support, etc.)

– Manage office layout, space planning, and overall presentation

– Address any facilities issues promptly

Structure & Process Improvement

– Introduce structure and consistency across administrative processes

– Identify inefficiencies and implement improvements

– Ensure compliance with company policies and procedures

– Maintain accurate records and documentation systems

Leadership & Communication

– Be assertive and confident in managing staff and enforcing standards

– Provide direction, support, and accountability within the admin team

– Communicate effectively with senior management and wider teams

– Foster a professional and productive office culture

Key Requirements

– Proven experience in an Office Manager or similar role

– Strong organisational and multitasking skills

– Assertive personality with the ability to take ownership and lead

– Experience managing admin teams or office support functions

– Excellent communication and problem-solving skills

– Ability to implement structure and improve processes

Desirable

– Experience in a fast-paced environment (e.g. recruitment, construction, or professional services)

– Familiarity with facilities management and supplier coordination

– Strong attention to detail and cost awareness

Key Traits

– Proactive and hands-on

– Highly organised and detail-oriented

– Confident decision-maker

– Structured and process-driven

Summary

This is an excellent opportunity for a strong Office Manager to take ownership of operations, bring structure to the business, and play a key role in supporting growth.

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